Regular Scheduled Meeting
November 8, 2016
W. Elmer George Municipal Hall

6:00 PM


Call to order by Chairperson Morrow
Pledge of Allegiance
Approval of Agenda
        Presentations / Delegations


  1. Consider Proclamation honoring Dr. Randall Peters who will be retiring from Southern Crescent Technical College January 1, 2017 and declaring November 17, 2016 to be Dr. Randall L. Peters Day.  
  2. Recognize the 2016 Model Water Tower Competition Award Winners. Joseph Johnson, Deputy Director of Water/Wastewater, will address.  

Recognize the 2016 Leadership Development Institute Graduates. Human Resources Director, Miles Neville and Fire Chief Tommy Jones will address.  


Recognize Carlie Perez, Environmental Technician, with the Stormwater Department, as the October 2016 "Strongest Link" award recipient.  Dr. Brant Keller, Director of Public Works will address.

  6. Review Financial reports for September 2016.  Chief Financial Officer Markus Schwab will address.    
Citizen Comments


At this time, the Chairperson opens the floor to comments from the audience. Comments should relate to a specific agenda item, not listed on the agenda for a Public Hearing, or to a concern within the jurisdiction of the City. Commission meetings serve the purpose of conducting city business and are not a forum for the unlimited expression of opinion. The Chairperson reserves the right to limit comments to matters germane to city business and may refer speakers to the City Manager or other staff for resolution.
        Public Hearings


Public Hearings are conducted to allow public comment on specific advertised issues such as rezoning, ordinances, policy development, operating budgets and other legislative actions to be considered by the City Commission.
        Consent Agenda


  7. Consider Minutes of the October 25, 2016 Regular Schedule Meeting.  

Consider approval of a consolidated (bulk) buy for the purchase of Sixty (60) PCs from the Dell Georgia State Contract. Jack Poland, Chief Information Office, Information Technology Center, will address.

  9. Consider approval to upgrade/replace the raised access flooring in the City of Griffin Data Center by lowest bidder JLJ and Associates, in the amount of $24,000.00. Jack Poland, Chief Information Officer, Information Technology, will address.  
  10. Consider purchase of John Deere 2500B greens mower from Deere & Company in the state contract amount of $27,457.83 for the City Golf Course of the Public Works and Utilities Department. Director of Public Works and Utilities Brant D. Keller will address.  
  11. Consider for approval to amend the City of Griffin's Fiscal Year 2017 Operating and Capital Budget in the amount of $15,000 for Noise Logger replacement under vendor warranty buyback in Water Wastewater Utility Fund.  Markus Schwab, Chief Financial Officer, will address.  
        Regular Agenda


The Regular Agenda includes items on which the Commission will individually consider and possibly take action.

Consider awarding the Asbestos Inspection bid to Anderson Environmental to provide asbestos testing services prior to demolition. Toussaint Kirk, Director of Planning & Development Services will address.


Consider Traffic Signal Maintenance Contract with Wilburn Engineering, LLC, lowest and best bid.  Electric Director Dan Thompson will address


Consider Electric Cities of Georgia ( ECG) Year End Settlement in the amount of $12,535.77 and direct ECG to distribute the funds to the City's ECG subscription to Education, Training and Development. Electric Director Dan Thompson will address.

  15. Consider approval of a Project Framework Agreement with the Georgia Department of Transportation, P.I. No. 0015101, for the Concept Scoping Project of the intersection of Searcy Avenue, High Falls Road and East Solomon Street for the Public Works and Utilities Department. Director of Public Works and Utilities  Department Brant D. Keller will address.  
  16. Consider approval of a design-build contract with Mallory & Evans Service Company for the design, engineering and construction of a replacement of the existing HVAC system in One Griffin Center. Director of Central Services Phill Francis will address.  
  17. Consider purchase agreement between the City of Griffin and Spalding Concrete Company, Inc. to purchase 14.31 +/- acres, tax map parcel number 003A01002, also known as 1120 North Hill Street, in the amount of $225,000. City Manager Kenny Smith will address.    
  18. Consider revised organizational charts for realignment of personnel in Municipal Court and transfer of personnel from Police Department to Municipal Court. City Manager Kenny Smith will address.    
  19. Consider amended budget for Municipal Court for remainder of FY 17. City Manager Kenny Smith will address.  
  20. Consider denial of liability for the wrongful death of Ms. Shirley Munson, who was injured and subsequently died from injuries sustained in a car accident on May 10, 2016 at the intersection of N. 15th St and W. Broad St. Ante Litem Notice, dated October 20, 2016, from attorney Mark G. Pitts, of Kenneth S. Nugent, P.C. City Attorney Drew Whalen will address.  
  21. Consider denial of a claim by Bob Gilreath, given by email directed to Kenny Smith, City Manager, dated October 30, 2016, in which Mr. Gilreath states it is his intent to file a lawsuit against the City and the Salvation Army. City Attorney Drew Whalen will address.  
        City Manager Report


The City Manager will update the Commission on pending items, upcoming workshops, meetings, conferences and other pertinent issues.
        City Commissioner Comments


Commissioners will provide updates regarding issues of interest from their respective districts and/or committee reports.