Regular Scheduled Meeting
CITY OF GRIFFIN BOARD OF COMMISSIONERS
April 14, 2015
W. Elmer George Municipal Hall
Call to order by Chairperson Hollberg
Pledge of Allegiance
Approval of Agenda
PRESENTATIONS / DELEGATIONS
1. Consider Proclamation declaring April 14, 2015 to be "Cronic Chevrolet Buick GMC Day" in honor of forty years of service. Chairman Doug Hollberg to address.
2. Consider approval of Proclamation declaring April 2015 to be Confederate Heritage and History Month and April 26, 2015 to be Confederate Memorial Day.
3. Consider Proclamation declaring April 19-25 to be Georgia Cities Week for the City of Griffin. City Manager Kenny Smith will address.
4. Consider Proclamation declaring April 18, 2015 to be Griffin Lineman Appreciation Day. Bill Bosch, Electric Director, will address.
5. Recognize Sgt. Joe Hudson, with the Uniform Patrol Division of the Police Department, as the March 2015 "Strongest Link" award recipient. Police Chief Steve Heaton will address.
6. Review Financials for February 2015. Chief Financial Officer Markus Schwab will address.
Recognize: 1) Award for Certificate of Achievement for Excellence in Financial Reporting for Comprehensive Annual Financial Report (CAFR), and 2) Award for Outstanding Achievement in Popular Annual Financial Reporting for Popular Annual Financial Report (PAFR). Chief Financial Officer Markus Schwab will address.
At this time, the Chairperson opens the floor to comments from the audience. Comments should relate to a specific agenda item, not listed on the agenda for a Public Hearing, or to a concern within the jurisdiction of the City. Commission meetings serve the purpose of conducting city business and are not a forum for the unlimited expression of opinion. The Chairperson reserves the right to limit comments to matters germane to city business and may refer speakers to the City Manager or other staff for resolution.
Public Hearings are conducted to allow public comment on specific advertised issues such as rezoning, ordinances, policy development, operating budgets and other legislative actions to be considered by the City Commission.
8. Consider approval of Minutes for the: 1) Special Called Meeting, 2) Workshop, and 3) Regular Scheduled Meeting of the Board of Commissioners for March 24, 2015.
The Regular Agenda includes items on which the Commission will individually consider and possibly take action.
9. Consider a memorandum of understanding between the City of Griffin, Spalding County, and Griffin-Spalding Developing Authority to conduct a feasibility study for a hotel & conference center in Griffin/Spalding County. Kenwin M. Hayes, Sr., Executive Director Downtown Development Authority will address.
Consider approval to direct MEAG Power to place 100% of the City's 2014 MEAG Power Projects Year-End Settlement refund of $999,776 into the City's MEAG Municipal Competitive Trust Flexible Operating Account - Short Term Portfolio.
Electric Director Bill Bosch will address.
11. Consider approval to direct MEAG Power to place 100% of the City's 2014 MEAG Telecommunications Year-End Settlement refund of $2878 into the City's MEAG Municipal Competitive Trust Flexible Operating Account - Short Term Portfolio. Electric Director Bill Bosch will address.
12. Consider revising the MEAG Election Form for Voluntary Deposits directing MEAG Power to add $209,776 per month to the MEAG bill; depositing $104,888 per month to the New Generation and Capacity Funding Account / Intermediate Extended Maturity Portfolio; and $104,888 to the MEAG Competitive Trust, Short Term Portfolio beginning in June, 2015. Electric Director Bill Bosch will address.
13. Consider approval to amend the City of Griffin’s Electric Utility Fund Fiscal Year 2014-2015 Operating and Capital Budget in the amount of $60,000.00 for additional funding for tree trimming costs and approve Budget Amendment for the cash transfer to Electric Operating account from Electric Capital Improvement (Scrap Metal Sales) cash account. Electric Director Bill Bosch will address.
14. Consider approval of a Resolution determining the necessity for the acquisition of permanent sewer easements, having an even width of 20', in, over and across lands of PLUM CREEK TIMBERLANDS, L.P. and VAUGHN BLAKE POST 8480, INC., VETERANS OF FOREIGN WARS OF THE UNITED STATES; determining a "public use" for said easements; establishing an initial offer of "just compensation"; authorizing the City Manager or his designee to negotiate acquisition; and for other purposes. City Attorney Drew Whalen will address.
15. Consider the approval to purchase Phocus 3 Kit Data Loggers from MATCHPOINT, Inc. in the amount of $40,474.00 for the Water Distribution Division of the Public Works and Utilities Department. Director of Public Works and Utilities Brant D. Keller will address.
16. Consider an Addendum to the Agreement between the City of Griffin and Spalding County for North Hill Street Corridor Transportation Projects, Intersection No. 2, defining the roles of right-of-way (ROW) acquisition and construction management for SPLOST 2008 Project Northside Drive - Tuskegee Avenue and North Hill Street. Brant Keller, Director of Public Works and Utilities, will address.
17. Consider approval to amend Drinking Water State Loan package approved May 27, 2014 in the amount of 3.1 million dollars, to 6.275 million dollars for Project DWSRF 14-014 from the Georgia Environmental Finance Authority for the replacement of the 1929 Flint River Pump Station for the Water and Wastewater Department of the Public Works and Utilities Department. Director of Public Works and Utilities Department Brant D. Keller will address.
18. Appoint two (2) members to the Executive Committee of the Griffin-Spalding County Archway Partnership. City Manager Kenny Smith will address.
19. Consider approval of the 800 MHz Intergovernmental Agreement (IGA), with Spalding County, revised, to establish a basis for addressing the administrative, operational and maintenance costs of the 800 MHz radio system. City Manager Kenny Smith will address.
CITY MANAGER'S REPORT
The City Manager will update the Commission on pending items, upcoming workshops, meetings, conferences and other pertinent issues.
CITY COMMISSIONER COMMENTS
Commissioners will provide updates regarding issues of interest from their respective districts and/or committee reports.