Regular Scheduled Meeting
September 13, 2016
W. Elmer George Municipal Hall

6:00 PM


Call to order by Chairperson Morrow
Pledge of Allegiance
Approval of Agenda
        Presentations / Delegations


  1. The Griffin Lions Club would like to present smoke detectors to the City of Griffin for Griffin Fire and Rescue to distribute as needed.   
  2. Consider Joint Proclamation with Spalding County honoring Haisten McCullough Funeral Home and Westwood Gardens and Mausoleum on the occasion of their 100 years of service.  
  3. Recognition of the retirements of Firefighter Benjamin Barlow, 28 years, and Firefighter Marvin Clark, 27 years, from Griffin Fire-Rescue.  Fire Chief Tommy Jones will address.  

Recognize Todd Pratt, Sr. Systems Administrator, with the Information Technology Department, as the August 2016 "Strongest Link" award recipient.  Markus Schwab, Chief Financial Officer, and Jack Poland, Chief Technology Officer, will address.

  5. Review Financial reports for July 2016.  Chief Financial Officer Markus Schwab will address.    
Citizen Comments


At this time, the Chairperson opens the floor to comments from the audience. Comments should relate to a specific agenda item, not listed on the agenda for a Public Hearing, or to a concern within the jurisdiction of the City. Commission meetings serve the purpose of conducting city business and are not a forum for the unlimited expression of opinion. The Chairperson reserves the right to limit comments to matters germane to city business and may refer speakers to the City Manager or other staff for resolution.
        Public Hearings


Public Hearings are conducted to allow public comment on specific advertised issues such as rezoning, ordinances, policy development, operating budgets and other legislative actions to be considered by the City Commission.
        Consent Agenda


  6. Consider approval of the Minutes of the August 23, 2016 Workshop and the Regular Scheduled Meeting.   

Consider on second reading a request to amend the Code of Ordinances, of the City of Griffin, Chapter 54, Article II, Food Services Establishments, to provide definitions and to designate when a permit is required. Toussaint Kirk, Director of Planning & Development will address.

  8. Consider approval of an Annual Authorization Agreement naming MEAG Power as the City's agent to nominate and acquire any combination of resources to optimize the City's Supplemental Power Supply requirements. Dan Thompson, Electric Director, will address.  
  9. Consider the approval of Task Order for the Configuration of customer notification process Phase I for customer email and text to Electric Cities of Georgia in the amount not to exceed $33,840.00 for the Water and Wastewater Department of the Public Works and Utilities Department. Brant Keller, Director of Public Works and Utilities, will address.   

Request approval to declare the following vehicles surplus: these vehicles were Purchased by Asset Forfietue. Chief Michael F. Yates will address

Year            Make                  Model        Mileage            Vin

2005         Jeep Cherokee    Laredo       157,484     1J4GS48K76C173117

2005         GMC                    Yukon        193,474     2B3AA4CT0AH120684

2005         Ford                     Expedition 147,000    1FMPU15525LA82974

        Regular Agenda


The Regular Agenda includes items on which the Commission will individually consider and possibly take action.
  11. Request approval for the acceptance of the Justice Assistance Grant (JAG) #2015-DJ-BX-0866 from the Department of Justice in the amount of $15,183.00 and amend the Budget accordingly. Chief Michael F. Yates will address.  
  12. Consider the lease purchase of a Menzi Muck M540 4x4 Walking Excavator from Reynolds-Warren Equipment Company, Inc., in the amount of $416,000.00 for the Stormwater Utility Department of the Public Works and Utilities Department. Director of Public Works and Utilities Director Brant D. Keller will address.  

Consider approval and award of bid to replace the HVAC system at One Griffin Center to Mallory and Evans Service Company, Inc. They are the only responsive bid for a total cost of $1,199,900.00.  Central Services Director Phill Francis will address.


Consider resolution to approve and adopt the five-year update for the Livable Centers Initiative (LCI) Action Plan. Kenwin M. Hayes, Sr. Executive Director for Downtown Development Authority will address.

  15. Consider, on first reading, an ordinance amending the Code of Griffin, GA at Chapter 25, BUSINESSES (Occupation Tax), and Chapter 82, TAXATION (ad valorem taxes and excise tax on lodgings), to conform the Code provisions for collection of delinquent taxes to Ga. Laws 2016, Act 488, effective July 1, 2016. City Attorney Drew Whalen will address.  
  16. Consider, on first reading, an Ordinance amending the Code of Griffin, Georgia, at Chapter 90, TRAFFIC & VEHICLES, Art. XI, MOTORIZED CARTS, revising said Article in its entirety and replacing with a new Art. XI, PERSONAL TRANSPORTATION VEHICLES. City Attorney Drew Whalen will address.  
  17. Consider a motion denying the purported ante litem notice, filed August 29, 2016, by Gerald Bailey, based upon an incident on February 28, 2016 in which Mr. Bailey drove his car into the rear of a City of Griffin Electric truck transporting 70' electric poles, which extended past the rear of the vehicle. City Attorney Drew Whalen will address.  
  18. Consider a motion to deny liability to Quindis Flemister, including denial of his Offer of Compromise in the amount of $275,000, based upon incident occurring April 28, 2016 involving former Griffin Police Officer Joshua Howell. Ante Litem Notice, dated August 26, 2016, from attorney Reginald A. Greene, Greene Legal Group, LLC. City Attorney Drew Whalen will address.  
  19. Consider approval of the Commitment Resolution for the Marukan CDBG - EIP Project and authorize execution by the Chairman of the Resolution and related documents, per the request of Allen-Smith Consulting, Grant Administrator for the project.  Kenny Smith, City Manager, will address.  
  20. Consider Resolution making appointment of Interim Municipal Court Clerk and approving compensation for position. City Manager Kenny Smith will address.  
        City Manager Report


The City Manager will update the Commission on pending items, upcoming workshops, meetings, conferences and other pertinent issues.
        City Commissioner Comments


Commissioners will provide updates regarding issues of interest from their respective districts and/or committee reports.


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